CAPE TOWN AMATEUR RADIO CENTRE
ANNUAL GENERAL MEETING
Minutes of the Annual General
Meeting Held in the Clubhouse
at the Round Table Community Centre,
Chess Road, Rondebosch
on 23rd June
2003
Proceedings
opened at 20.10 when the Chairman, Bud - ZS1B, extended a warm welcome to
members and visitors. In particular visitors and member’s guests were welcomed.
Silent
tribute was paid to all the Hams who had gone “silent key” during the year, in
particular Vernon - ZS1UW and Bill - ZS1SA.
Attendance
figures, as reflected in the register, were: Members 23. Visitors 5.
Apologies
for absence were received from: Dudley ZS1DB, Tony ZR1T, Colin ZS1CA, Andrew ZR1SBM, Matt ZS1MJJ
The
constitutional requirements for convening the meeting having been met, the latter
was declared properly constituted.
MINUTES OF THE
PREVIOUS ANNUAL GENERAL MEETING
The
minutes of the Annual General Meeting held on 29 July 2002 were read to the
meeting and confirmed.
Proposer:
Tony - ZR1ARK. Seconder: Dave - ZS1DFR
MATTERS ARISING: There were no matters arising.
REPORT OF THE
ADMINISTRATIVE SUBCOMMITTEE
The Chairman read his report which is included as an
annexure to these minutes. (Annexure A).
Accepted: Proposer: Tony - ZR1ARK. Seconder: Dave -
ZS1DFR
TREASURER’S REPORT
Copies of the Financial Report were distributed and
read and a further copy is attached as an annexure (Annexure B) to these
minutes. There was discussion.
Adoption of the accounts was proposed by Allan
ZS1AAX, seconded by Tony ZR1ARK.
The Treasurer, Peter ZR1PH, proposed a vote of thanks
to Barry ZS1FJ for his patience and assistance in completing the financial
report and auditing of them. Carried by general applause.
PRESENTATION OF AWARDS AND TROPHIES
Honorary Life Membership was conferred on Dennis
Wells – ZS1AU with the citation: For long and distinguished service to
the Cape Town Amateur Radio Centre in particular and the Radio Ham Fraternity
in general. First licenced in July 1950, in his long career as a ham, ZS1AU
served on the committee in various capacities, including that of Chairman.
ZS1AU has also represented our interests on the Council of the South African
Radio League. ZS1AU continues to promote the interests of radio hams and plays
a significant ambassadorial role with his DX contacts and the warm and personal
relationships he develops with hams, both locally and abroad.
Dennis made a short acceptance
speech expressing his graditute. He paid tribute to his wife.
Honorary Life Membership was also confirmed and a
certificate awarded to four existing Life Members, being Bernie – ZS1BW, Collin
– ZS1CA (in his absence), Dudley – ZS1DB (in his absence) and Dave -ZS1SG.
The Len Wells Ham Spirit Trophy was awarded to Andrew
ZS1AN for his excellent contribution amateur radio in the past year. The award
was made by Dennis Wells ZS1AU.
The following trophies were awarded by the Chairman:
Buck Taylor Club Participation Award – Peter ZR1PM
The “Floating Wellie” for Faithful Attendance – Hugo
ZS1HSF – again.
The Baker Trohpy – Davey ZR1FR
Rally Support – Tony ZR1AEB (in his absence)
The CW Novice Award – Dave ZS1LDH
For Faithful Participation in Special Events – Geoff
ZR1GFT
Autstanding Achievement Award – Barry ZS1FJ
ELECTION OF THE NEW CHAIRMAN
The Chairman, Bud ZS1B, reiterated what he had said
at the previous AGM that he was noT prepared to serve another term as chairman.
Consequently, he remained in the chair for the election of the new chairman.
Chairman: Andrew - ZS1AN was
nominated by Dave - ZS1DFR and seconded by Des ZR1DES. Matt - ZS1MJJ was
nominated by Mike - ZR1HO, but after informing the meeting that Matt had
emailed the committee stating that he was unable to stand for election to the
committee this year, Mike withdrew his nomination. There being no further
nominations, Andrew was elected unopposed. Andrew then assumed the chair.
HONORARY LIFE MEMBERSHIP AWARD
The
new Chairman awarded Honorary Life Membership to the outgoing Chairman, Bud -
ZS1B with the citation: For long and distinguished service to the Cape Town
Amateur Radio Centre. First licenced in 1957, in his long career as a ham, ZS1B
(who also holds the call sign ZS2CA) has served the ham fraternity beyond the
call of duty. ZS1B regularly participates in DXpeditions and contests, usually
representing ZS1CT, and always encourages other hams to participate. ZS1B
mentors new hams and has, for many years, tirelessly given slow morse classes
over the air. In particular this honour is being bestowed because of his long
and unflinching service to the club in the capacity of Chairman.
ELECTION OF THE NEW COMMITTEE
The new chairman continued with the election of the
rest of the committee.
Secretary: Peter - ZR1PH was nominated
by Tony - ZR1ARK, seconded by Bud - ZS1B and Barry ZS1FJ. There being no other
candidate, he was duly elected.
Treasurer: The Constitution makes
provision for the Secretary to also be the Treasurer. Peter - ZR1PH was nominated
by Bernie ZS1BW, seconded by Barry ZS1FJ. There being no other candidate, he was
duly elected.
Addional Administration Committee
Member: The
Constitution makes provision for the a third Administration Committee member to
be elected in the even of the Secretary also being the Treasurer. Bud - ZS1B
was nominated by Dave ZS1DFR was nominated by Bud ZS1B and seconded by Errol
ZR1EEL. After discussion and been put to the vote, Dave was elected with a
margin of 11 votes to 10.
It was requested of the meeting that further
nomination not be made for the various portfolios but, instead, that the
members be elected and that portfolios be assigned in committee to elected
members most suitable to fulfil the tasks of the various portfolios. No
objection was raised.
Hugo ZS1HSF was nominated by Dave ZS1SG and seconded
by Bud ZS1B – he declined nominaion
Barry ZS1FJ was nominated by Bud ZS1B and seconded by
Des - ZR1DES – accepted nominaton
Bud ZS1B was nominated by Dave ZS1DFR and seconded by
Barry ZS1FJ – accepted nominaton
Tony ZR1T was nominated by Peter ZR1PH and seconded
by Bud ZS1B – accepted nominaton in writing
Deon ZR1DQ was nominated by Errol ZR1EJL and seconded
by Tony ZR1ARK – he declined nominaion
Tony ZR1ARK was nominated by Bernie ZS1BW – but he
declined nominaion before beind seconded
There being no further nominations, ZS1B, ZS1FJ and
ZR1T were elected unopposed.
APPOINTMENT OF HONORARY AUDITOR - Deon ZR1DQ was appointed
for the coming year.
OTHER BUSINESS - None
CLOSURE - There being no further
business, the Chairman declared the meeting Closed.
CONFIRMED
Chairman:
................................................ Date: 23 July 2004