CAPE TOWN AMATEUR RADIO CENTRE

ANNUAL GENERAL MEETING

 

Minutes of the Annual General Meeting Held in the Clubhouse

at the Round Table Community Centre, Chess Road, Rondebosch

on 23rd June 2003

 


Proceedings opened at 20.10 when the Chairman, Bud - ZS1B, extended a warm welcome to members and visitors. In particular visitors and member’s guests were welcomed.

 

Silent tribute was paid to all the Hams who had gone “silent key” during the year, in particular Vernon - ZS1UW and Bill - ZS1SA.

 

Attendance figures, as reflected in the register, were: Members 23. Visitors 5.

 

Apologies for absence were received from: Dudley ZS1DB, Tony ZR1T, Colin ZS1CA,  Andrew ZR1SBM, Matt ZS1MJJ

 

The constitutional requirements for convening the meeting having been met, the latter was declared properly constituted.

 

MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING

The minutes of the Annual General Meeting held on 29 July 2002 were read to the meeting and confirmed.

Proposer: Tony - ZR1ARK. Seconder: Dave - ZS1DFR

 

MATTERS ARISING: There were no matters arising.

 

REPORT OF THE ADMINISTRATIVE SUBCOMMITTEE

The Chairman read his report which is included as an annexure to these minutes. (Annexure A).

Accepted: Proposer: Tony - ZR1ARK. Seconder: Dave - ZS1DFR

 

TREASURER’S REPORT

Copies of the Financial Report were distributed and read and a further copy is attached as an annexure (Annexure B) to these minutes. There was discussion.

Adoption of the accounts was proposed by Allan ZS1AAX, seconded by Tony ZR1ARK.

The Treasurer, Peter ZR1PH, proposed a vote of thanks to Barry ZS1FJ for his patience and assistance in completing the financial report and auditing of them. Carried by general applause.

 

 

PRESENTATION OF AWARDS AND TROPHIES

Honorary Life Membership was conferred on Dennis Wells – ZS1AU with the citation: For long and distinguished service to the Cape Town Amateur Radio Centre in particular and the Radio Ham Fraternity in general. First licenced in July 1950, in his long career as a ham, ZS1AU served on the committee in various capacities, including that of Chairman. ZS1AU has also represented our interests on the Council of the South African Radio League. ZS1AU continues to promote the interests of radio hams and plays a significant ambassadorial role with his DX contacts and the warm and personal relationships he develops with hams, both locally and abroad.

Dennis made a short acceptance speech expressing his graditute. He paid tribute to his wife.

Honorary Life Membership was also confirmed and a certificate awarded to four existing Life Members, being Bernie – ZS1BW, Collin – ZS1CA (in his absence), Dudley – ZS1DB (in his absence) and Dave -ZS1SG.

The Len Wells Ham Spirit Trophy was awarded to Andrew ZS1AN for his excellent contribution amateur radio in the past year. The award was made by Dennis Wells ZS1AU.

The following trophies were awarded by the Chairman:

Buck Taylor Club Participation Award – Peter ZR1PM

The “Floating Wellie” for Faithful Attendance – Hugo ZS1HSF – again.

The Baker Trohpy – Davey ZR1FR

Rally Support – Tony ZR1AEB (in his absence)

The CW Novice Award – Dave ZS1LDH

For Faithful Participation in Special Events – Geoff ZR1GFT

Autstanding Achievement Award – Barry ZS1FJ

 

ELECTION OF THE NEW CHAIRMAN

The Chairman, Bud ZS1B, reiterated what he had said at the previous AGM that he was noT prepared to serve another term as chairman. Consequently, he remained in the chair for the election of the new chairman.

 

Chairman: Andrew - ZS1AN was nominated by Dave - ZS1DFR and seconded by Des ZR1DES. Matt - ZS1MJJ was nominated by Mike - ZR1HO, but after informing the meeting that Matt had emailed the committee stating that he was unable to stand for election to the committee this year, Mike withdrew his nomination. There being no further nominations, Andrew was elected unopposed. Andrew then assumed the chair.

 

HONORARY LIFE MEMBERSHIP AWARD

The new Chairman awarded Honorary Life Membership to the outgoing Chairman, Bud - ZS1B with the citation: For long and distinguished service to the Cape Town Amateur Radio Centre. First licenced in 1957, in his long career as a ham, ZS1B (who also holds the call sign ZS2CA) has served the ham fraternity beyond the call of duty. ZS1B regularly participates in DXpeditions and contests, usually representing ZS1CT, and always encourages other hams to participate. ZS1B mentors new hams and has, for many years, tirelessly given slow morse classes over the air. In particular this honour is being bestowed because of his long and unflinching service to the club in the capacity of Chairman.

 

 

ELECTION OF THE NEW COMMITTEE

The new chairman continued with the election of the rest of the committee.

 

Secretary: Peter - ZR1PH was nominated by Tony - ZR1ARK, seconded by Bud - ZS1B and Barry ZS1FJ. There being no other candidate, he was duly elected.

 

Treasurer: The Constitution makes provision for the Secretary to also be the Treasurer. Peter - ZR1PH was nominated by Bernie ZS1BW, seconded by Barry ZS1FJ. There being no other candidate, he was duly elected.

 

Addional Administration Committee Member: The Constitution makes provision for the a third Administration Committee member to be elected in the even of the Secretary also being the Treasurer. Bud - ZS1B was nominated by Dave ZS1DFR was nominated by Bud ZS1B and seconded by Errol ZR1EEL. After discussion and been put to the vote, Dave was elected with a margin of 11 votes to 10.

 

It was requested of the meeting that further nomination not be made for the various portfolios but, instead, that the members be elected and that portfolios be assigned in committee to elected members most suitable to fulfil the tasks of the various portfolios. No objection was raised.

Hugo ZS1HSF was nominated by Dave ZS1SG and seconded by Bud ZS1B – he declined nominaion

Barry ZS1FJ was nominated by Bud ZS1B and seconded by Des - ZR1DES – accepted nominaton

Bud ZS1B was nominated by Dave ZS1DFR and seconded by Barry ZS1FJ – accepted nominaton

Tony ZR1T was nominated by Peter ZR1PH and seconded by Bud ZS1B – accepted nominaton in writing

Deon ZR1DQ was nominated by Errol ZR1EJL and seconded by Tony ZR1ARK – he declined nominaion

Tony ZR1ARK was nominated by Bernie ZS1BW – but he declined nominaion before beind seconded

 

There being no further nominations, ZS1B, ZS1FJ and ZR1T were elected unopposed.

 

APPOINTMENT OF HONORARY AUDITOR - Deon ZR1DQ was appointed for the coming year.

 

OTHER BUSINESS - None

 

CLOSURE - There being no further business, the Chairman declared the meeting Closed.

 

 

CONFIRMED

 

 

 

Chairman: ................................................   Date:  23 July 2004